1. Set the review basis
Put the approved drawing revision, finish schedule, piece codes and agreed visual references at the front of the inspection record. Note any accepted changes beside the affected piece, dimension or finish criterion so the reviewer is working from one current basis.
2. Match pieces to the packing list
Put the piece code, quantity and intended crate number beside each inspected group. For repeated panels or cut-to-size packages, reconcile those identifiers with the packing list before crate closure so a later photo can be traced to the correct part of the order.
3. Build a useful photo record
Photograph the full piece or group first, then the details being reviewed: key dimensions, visible edges, openings, joint interfaces, dry-lay relationships, finish appearance or assembly points. Keep the drawing revision and date with the record. If a piece is corrected, add a new check after the correction instead of relying on the earlier image.
4. Record the packing sequence
The product's weight, shape and vulnerable areas determine its support and crate arrangement. Capture the clean crate interior, face-to-face separation, corner and edge protection, internal restraint, and the final arrangement before closure. Add an exterior view showing the crate number and handling marks. The sequence should make clear which protection belongs to which packed pieces.
5. Close the handover record
Before dispatch, compare the closed-crate numbers with the packing list and retain the final exterior photographs. Put any required inspection report, test report or third-party review in the order scope early enough for it to be completed before shipment.